Development Assistant

Posted 5 years ago

The Development Assistant plays an important role by providing administrative support to the Founder/President and the Board, and by participating in all fundraising activities including donor and public relations, direct mail appeals, and special events.

Principle Accountabilities

  • Process donations and prepare acknowledgement letters and other correspondence.
  • Maintain foundation, corporation and individual donor files.
  • Create monthly fundraising reports and other database reports as needed.
  • Continually update and correct database records.
  • Conduct preliminary research on prospective corporate foundation and individual donors.
  • Coordinate productions and mailing of spring and year-end appeal letters.
  • Track tax credit donations in the database and keep a file for each tax credit donor.
  • Send appropriate documentation to process credits to donors.
  • Answer donor questions regarding tax credit programs.
  • Maintain guest lists, gather and prepare registration materials and other duties as assigned for fund-raising events.
  • Handle all administrative details associated with the Institutional Advancement Committee meetings (i.e. prepare and distribute notices, agendas, minutes, etc.).
  • Prepare media materials for distribution. (i.e. copying, filing, mailing, e-mailing)
  • Assemble media and donor kits for events and meetings.
  • Other duties as assigned by the Director Corporate and Foundation Relations.

Possible performance measures:

  • Number of donations, program sign-ups/registrations processed and acknowledged weekly.
  • Success in maintaining accuracy of database records.
  • Accuracy of fundraising reports.
  • Success in coordinating the production of direct mail/e-mail/social media appeals.
  • Success in maintaining donor hard copy files.

Preparation and Knowledge

  • Associates or Bachelor’s degree in a related field.
  • A minimum of three years’ experience in an administrative position, preferably in a not-for-profit development office
  • Proficiency in Microsoft Word, Excel and PowerPoint Database management experience
  • Proficiency with online giving platforms/crowdfunding platforms – such as FundRazr, GoFundMe, Classy and others
  • Proficiency in contact management software, such as Salesforce
  • Excellent verbal and written communications skills
  • Ability to present information concisely and effectively, both verbally and in writing
  • Ability to organize and prioritize work
  • Ability to work independently with little supervision
  • Excellent interpersonal skills

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Job Features

Job CategoryVolunteer

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